Let individuals and teams manage the 76% of files nobody else cares about any way they like. Sometimes when an organization implements SharePoint, OneDrive or a similar solution, they have lofty dreams of every user and every team keeping their files in neatly organized folders. But while there are legitimate use cases where you want to dictate how teams manage their files (e.g., case-related files at a law firm or patient records at a healthcare system), micromanaging people’s day-to-day file management can cause teammates to start ignoring your guidelines or – worse – spark an uprising where people complain to the C-Suite about your unreasonable expectations.
To avoid this, just set the expectation that personal or team files should be uploaded to a specific, publicly-accessible folder or library (i.e., not people’s personal hard drives). As long as you have a general idea of where the treasure is buried, you can save the effort of digging up files and tagging them until an outside party requests it.